The Step-by-Step Process to Get a Copy of Your Marriage License

Lost your marriage license? Need additional copies for immigration, name changes, or benefits enrollment?

You're not alone.

Thousands of couples find themselves searching for this crucial document every day, often under pressing deadlines.

Whether you’re trying to replace a missing record or just need extra certified copies, knowing how to get a copy of your marriage license can save you hours of hassle.

But here’s the catch: every US state has its own process, and even counties can differ on how requests are handled.

This step-by-step guide breaks it all down.

You’ll learn exactly where to go, what documents you need, how long it takes, and how much it costs, whether you’re handling it in person, by mail, or online.

The Crucial Difference Between Marriage Licenses vs. Marriage Certificates

Before requesting any documents, let's clarify what you're actually looking for, because the terminology matters when dealing with government offices.

A marriage license is the document you obtain before your wedding.

It's essentially permission from the state to get married. You apply for this document, pay a fee, and receive it before your ceremony.

A marriage certificate, on the other hand, is what you receive after your wedding takes place. 

Once your officiant submits the completed marriage license (with signatures from the couple, the officiant, and sometimes witnesses), it becomes a marriage certificate. This certificate officially proves your marriage occurred.

Many people use these terms interchangeably, but government offices are particular about which document you're requesting.

In most cases, when people say they need a "copy of their marriage license," they actually need a certified copy of their marriage certificate, the document that proves they're legally married.

Which Document Do You Actually Need?

Marriage license vs. marriage certificate; the document you need depends on your purpose:

• Marriage certificate: Needed for legal tasks like immigration, taxes, benefits, and official name changes.
• Marriage license: Rarely needed after the wedding, unless you’re dealing with legal disputes or historical records.

If you were married online through Courtly, your marriage was performed under US jurisdiction, and your certificate was issued by a US county clerk, just like traditional in-person marriages. 

You can request certified copies using the exact same process described in this guide; no additional steps or special procedures required.

When You Need a Copy of Your Marriage License

Understanding why you need this document can help determine how many copies to request and what type of authentication might be required.

Here are common situations requiring marriage certificate copies:

Name Change Procedures

Most organizations require a certified copy of your marriage certificate (not a photocopy) to process a legal name change.

You’ll likely need copies for:

• Social Security Administration
• Department of Motor Vehicles (for driver’s license/state ID)
• Passport Office
• Financial institutions
• Employer and insurance providers

Since many of these entities keep your certificate rather than returning it, requesting multiple copies initially often saves time.

Immigration Applications

Immigration processes, such as green card applications for spouses, require official proof of marriage. US Citizenship and Immigration Services (USCIS) specifically requires certified copies.

For international use, you may need additional authentication through an apostille (a specialized certificate for international recognition).

Benefits Enrollment

Adding a spouse to health insurance, retirement accounts, or other benefits typically requires marriage proof.

While some employers accept photocopies, government programs and insurance providers usually require certified copies.

Replacement of Lost Documents

If your original marriage certificate was lost, damaged, or destroyed, obtaining a certified replacement ensures you have proper documentation for future needs.

International Travel or Relocation

Couples relocating internationally often need marriage documentation for visa applications, residency permits, or legal recognition of their marriage abroad.

These situations frequently require both a certified copy and an apostille.

What You'll Need to Request a Certified Copy of Your Marriage License

Getting everything ready ahead of time can help you avoid delays.

Requirements may vary slightly depending on your county or state, but here’s what most offices ask for:

Basic Information Requirements

• Full legal names of both spouses, including maiden names if applicable
• Exact date of marriage (or at least the month and year)
• County and state where the marriage took place
• Reason for requesting the copy
• Your relationship to the individuals on the certificate (if you’re not one of them)

Identification and Authorization

• Government-issued photo ID (driver's license, passport, or state ID)
• Proof of relationship (if you're requesting someone else's certificate)
• Authorization documentation (if applicable for third-party requests)

This also applies to virtual religious ceremonies, including those conducted through Nikah services online, which still require official identification when requesting documents.

Payment Methods

Most offices accept:

• Credit/debit cards (for online or phone requests)
• Money orders or cashier's checks (for mail requests)
• Cash (for in-person requests only)

Many local offices don’t accept personal checks, especially for mail requests, so double-check payment instructions before you submit.

How to Get a Copy of a Marriage License in the US

The general process for obtaining a certified copy follows these steps, though specifics vary by location:

Step 1: Determine the Correct Office

Marriage records in the US are typically maintained at the county level, specifically by the County Clerk or County Recorder's Office where your marriage took place, not where you currently live.

To identify the correct office:

1. Recall which county issued your marriage license

2. Search online for "[County Name] Clerk" or "[County Name] marriage records"

3. Verify the office handles marriage certificates (some counties have separate vital records departments)

If you’re uncertain which county issued your marriage license, start with the county where your ceremony took place, especially if it was issued through an online marriage license process.

Step 2: Check Available Request Methods

Most counties offer multiple ways to request marriage certificate copies:

• Online: Many counties now provide online request services through their own websites or third-party services like VitalChek
• Mail: All counties accept mail requests with proper documentation
• In-person: Visiting the office personally often provides same-day service
• Phone: Some counties accept requests by phone with credit card payment

Step 3: Complete the Application

Whether online, by mail, or in person, you'll need to complete an application form. These forms typically request:

• Names of both spouses (including maiden names)
• Date of marriage
• Purpose of request
• Number of copies needed
• Your contact and delivery information

When completing the form, accuracy is critical; even minor spelling errors or incorrect dates can delay your request.

Step 4: Provide Identification

You'll need to prove your identity and right to access the record:

• For online requests: You'll typically upload or fax a copy of your ID
• For mail requests: Include a photocopy of your ID with your application
• For in-person requests: Present your physical ID at the counter

Step 5: Pay the Required Fee

Fees vary widely by location, typically ranging from $10 to $30 for the first copy, with additional copies ordered simultaneously often costing less.

Most counties charge:

• $15-$25 for the first certified copy
• $5-$15 for each additional copy in the same order

Some locations charge additional fees for expedited processing, online convenience fees, or credit card processing.

Step 6: Submit Your Request and Wait for Processing

After submission, processing times vary:

• In-person: Often same-day or within 1-2 business days
• Online/phone: Typically 5-10 business days plus mailing time
• Mail requests: Generally 2-4 weeks, including mailing time

If you were married online through Courtly, you can log in to your dashboard or contact our support team. We'll help guide you to the appropriate issuing office for certified copies and provide any necessary documentation to streamline your request.

State-by-State Guide to Marriage Certificate Copies

While the general process is similar nationwide, state-specific nuances exist. Here's guidance for the most populous states:

California Marriage Certificate Copies

• Where to apply: County Clerk-Recorder's office where the license was issued
• Cost: $15-$17 per certified copy
• Processing time: 2-3 weeks for mail requests; often same-day for in-person

Special notes: California offers both public and confidential marriage licenses. Confidential marriage certificates have stricter access limitations, available only to the married couple.

Texas Marriage Certificate Copies

• Where to apply: County Clerk's office where the license was issued
• Cost: $20-$25 for the first copy
• Processing time: 1-2 weeks

Special notes: Texas also maintains records at the state level through the Texas Vital Statistics Office, though county records are typically processed faster.

New York Marriage Certificate Copies

• Where to apply: For marriages in NYC, you can apply at the Office of the City Clerk. For Outside NYC, apply at the town or city clerk where the license was issued.
• Cost: $10-$15 per copy (NYC charges $35)
• Processing time: 2-4 weeks by mail; often same-day in person

Special notes: New York City maintains records separately from the rest of the state and has its own application process.

Florida Marriage Certificate Copies

• Where to apply: County Clerk's office where the license was issued or Florida Department of Health Vital Statistics
• Cost: $5-$15 depending on the county
• Processing time: 1-3 business days in-person; 2-3 weeks by mail

Special notes: Florida allows any person to request a copy of a marriage record, as they are public records in this state.

Pennsylvania Marriage Certificate Copies

• Where to apply: Division of Vital Records (state level) or County Clerk where license was issued
• Cost: $20 for first copy, $22 for online orders
• Processing time: 15-20 business days for standard processing

Special notes: Pennsylvania maintains records at both county and state levels, with slightly different processes for each.

Should You Get a Copy of Your Marriage License Online or In Person?

Both methods have distinct advantages and challenges, and the right choice depends on how urgently you need the document and where you live.

Online Request Advantages

• Request anytime, from anywhere
• No travel required
• Often faster than mail
• Ability to track your order
• Ideal if you’re figuring out how to get a copy of your marriage license online

Online Request Challenges

• Processing or convenience fees
• Uploading ID may feel less secure
• Limited help for complex cases
• Not all counties offer online access
• Some counties use third-party platforms like VitalChek, which may add fees or delays

In-Person Request Advantages

• Often get your certificate the same day
• County staff can assist with questions or issues
• No mailing delays
• Errors can be corrected on the spot

In-Person Request Challenges

• Must visit during office hours
• May involve long waits or travel
• Could require time off work

So, what should you choose?

If you need your certificate quickly, in-person is usually fastest. If the issuing county is far from your current location, online or mail options may be more practical despite longer processing times.

Cost and Processing Time for a Marriage License Copy

Planning ahead ensures you’ll have your documents when you need them, especially if you’re on a deadline.

Typical Processing Timeframes

• In-person: Same day to 3 business days
• Online: 5–10 business days, plus shipping
• Mail: 2–4 weeks, including delivery
• Expedited services: Available in many counties for a fee

So, how long does it take to get a copy of your marriage license? It depends on your method and location, but most people receive it within a few days to a few weeks.

Common Causes of Delays

• Incomplete or incorrect applications
• Missing or blurry identification
• Wrong payment amount
• High-demand seasons (like summer or the new year)
• Office closures or staff shortages
• Very old records needing archival retrieval

Understanding Certificate Costs

Fees vary by county, but here’s a general breakdown:

• Certified copy: $10–$30 for the first
• Additional copies: $5–$15 each when ordered together
• Expedited processing: $10–$35 extra
• Online convenience fees: $5–$15
• Shipping and tracking: $5–$25, depending on delivery speed

In some cases, counties offer reduced fees for specific needs like veterans’ benefits or legal aid requests.

Common Mistakes That Delay Your Marriage License Copy Request

Avoid these common issues that frequently lead to delays, or worse, outright rejections.

Application Errors

• Misspelled names or typos
• Incorrect marriage date
• Wrong county listed on the form
• Missing required signatures
• Incomplete contact or delivery details

Identification Issues

• Expired government-issued ID
• ID address that doesn’t match the application
• Low-resolution or blurry ID scans
• Submitting ID types not accepted by the issuing office

Payment Problems

• Wrong fee amount submitted
• Payment method not accepted (e.g., personal checks)
• Expired credit or debit cards
• Forgetting to include payment entirely

Authorization Complications

• Requesting a certificate for someone else without legal proof of relationship
• Submitting third-party requests without required documentation
• Trying to access confidential marriage records (like in California) without being one of the spouses

What to Do in Unusual Marriage Certificate Situations

Some scenarios require additional steps or involve non-standard procedures.

International Use of US Marriage Documents

If you need your US marriage certificate for use in another country, you'll likely need:

1. A certified copy of your marriage certificate
2. An apostille (special authentication) from the Secretary of State of the state where you were married
3. Potentially, a certified translation if the receiving country requires it

The apostille process adds approximately 2–4 weeks to your timeline and costs $5–$20 per document, depending on the state, and requirements can vary based on apostille rules for international documents.

Very Old Marriage Records

For marriages recorded decades ago, especially before 1900, you may need to:

• Search state or historical archives rather than local offices
• Accept non-certified informational copies (when official records no longer exist)
• Prepare for slower processing and more complex retrieval procedures

Name Changes or Corrections

If your name changed post-marriage for reasons unrelated to the marriage, or there’s an error in the record:

• List all names you’ve used (current and previous) on the application
• Include court orders or legal documents verifying the name change
• Follow your state’s correction procedure if you need to fix a clerical error

Final Thoughts on How to Get a Copy of a Marriage License

Getting a certified copy of your marriage license isn’t always fast, but it can be simple when you know where to start.

From figuring out which office holds your records to understanding what documents and fees are required, a little preparation goes a long way.

Every step you take, whether it’s gathering ID, double-checking your county, or choosing between mail and online requests, gets you closer to having that proof of marriage in hand.

And if you’re up against a deadline, it’s even more important to avoid mistakes that could cause delays.

Married through Courtly? You don’t need to navigate this alone.

Reach out to our support team anytime. We’ll help you locate your record, verify your documentation, and make the process easier, so you can focus on what comes next.

Note: While this guide provides comprehensive information, requirements can change. Always verify the current process with your specific county clerk's office before submitting your request.

FAQs

How do I get a certified copy of my marriage certificate in Pennsylvania?

You can request a certified copy through the Division of Vital Records in Harrisburg or online. You’ll need the full names of both spouses, the marriage date, and the county of issuance. The fee is $20 for the first copy and $18 for each additional copy. Standard processing takes 15–20 business days.

How do I get my marriage certificate in Illinois?

Contact the county clerk’s office where your marriage license was issued. In Cook County (Chicago), you can request copies online, by mail, or in person. The first copy costs $15, and each additional copy is $4. Processing time is 1–2 weeks, with expedited service available.

Where can I get a local copy of my marriage certificate?

Visit or contact the county clerk’s office where your marriage took place. Most counties offer:

• In-person pickup (often same-day)
• Mail-in requests with ID and payment
• Online ordering through county sites or VitalChek

Requesting directly from the issuing county is the fastest and most accurate way to get a copy.

How do I get a copy of my marriage certificate in New York?

For marriages in NYC, request from the City Clerk’s Office in Manhattan via mail, online, or in person. The fee is $35 per copy.

For marriages outside NYC, contact the local town or city clerk. Fees range from $10–$15.

The New York State Department of Health also keeps records, but local clerks usually process requests faster.

How long does it take to get a copy of your marriage certificate?

Processing times depend on method and location:

• In person: Same day to 3 business days
• Online: 5–10 business days plus shipping
• Mail: 2–4 weeks
• Expedited: Some counties offer 1–3 day processing for extra fees

Delays can happen during peak months or due to incomplete applications.

Can someone else request a marriage certificate on my behalf?

Yes, but it depends on the state:

• You or your spouse can always request your own certificate
• Immediate family (parents, children, siblings) may be eligible with an ID
• Others need signed authorization or legal documentation
• Some states, like Florida, treat marriage records as public, requiring no relationship

Check the rules of the issuing county before applying.